Review the document types
Examine text PDFs, images or scans, languages and layout variations. Hard-to-read text, missing pages or handwriting need their own review cases.
Document processing
From a document to checked data.
Turn the documents your business receives in Vietnam into checked data, with the fields, document languages and output requirements defined before implementation.
SAMPLE DOCUMENT
DEMO-27
DEMO-27
- Date
- 04/10/2026
- Quantity
- 3
- Item code
- BX-?
Illustrative text; no OCR is performed.
Proposed fields
2026-10-04 · quantity 3
Item code: unresolvedHuman review
Check a clearer source. Do not guess BX-7.
Not eligible for export
Scope to agree
- 01Define the input documents and output
- 02Extract, then check before export
- 03Test, manage data and plan operation
Choose one document group and a specific field list. Include Vietnamese or English examples, date formats and currency fields where relevant. We review redacted samples and hold uncertain values for a person to check before export; not every scan is assumed to be readable.
AT A GLANCE
Structured fields with a review step for uncertain values before export.
- Input
- One document group and a field list
- Output
- Approved data or a record awaiting review
- Cost
- Based on templates, volume and integrations
Documents & output
Define the input documents and output
Files, layouts and intended use determine the work that is needed.
Specify the fields to extract
Agree field names, data types, units and required fields. Keep a source location or passage where appropriate so the reviewer can compare values with the original.
An output with a defined scope
Choose a spreadsheet, data file or destination system after checking integration feasibility. Classification, renaming, extraction and writing data are separate tasks within the scope.
ILLUSTRATION · FICTIONAL DATA
Hold an unclear field for review
Compare the sample document with the proposed fields and export conditions.
A fixed illustration with fictional data, not client results. There is no upload, service connection, AI execution or data submission. Expandable sections only reveal predefined explanations.
- Read the sample
- Check the unclear field
- On hold, not exported
| Field | Value | Review |
|---|---|---|
| Document ID | DEMO-27 | Value shown in the sample |
| Date | 2026-10-04 | Normalised from day/month/year |
| Quantity | 3 | Value shown in the sample |
| Item code | Unresolved | Source review required |
What does the reviewer need to do?
Compare the item code with a clearer source or ask the document author. Do not guess BX-7. The item code is required in this example, so the record stays on hold and is not eligible for export.
Extraction & review
Extract, then check before export
A recognised value is not the same as a confirmed value.
Flag uncertain information
Leave missing fields, unclear text or conflicting information for a reviewer. Do not fill values merely to make a record appear complete.
Validate against agreed rules
Check dates, quantities, units and codes, and agree how to handle duplicate or revised documents. Rules must fit the document type.
Let reviewers see the source
Present extracted fields with their source for checking and correction. Export only when agreed conditions are met; hold unresolved records for review.
Testing & operation
Test, manage data and plan operation
Assess representative document types before confirming real-world use.
Test straightforward and difficult samples
Include clear examples, missing fields, poor quality and different layouts. Acceptance results apply to the tested types and conditions, not every file that might appear.
Agree processing and storage
Define viewing permissions, any external OCR or AI service, storage and retention. Use real data only under the arrangement approved by the business.
Separate setup and usage costs
The quote identifies templates, fields, rules, integrations and testing. OCR, AI, storage, processing volume, human review time and support need to be included in operating costs.
HOW WE WORK
Clarity at every step.
Choose the document group
Review redacted examples, required fields and the intended output.
Prepare sample extraction
Set up extraction and compare the results with samples covering different situations.
Approve fields and export conditions
Test missing fields, unclear text, duplicates and validation rules.
Hand over the process
Provide the supported scope, correction and hold procedures, and operating responsibilities.
PRICED BY SCOPE
Define the work before the quote.
Send your requirements and sample material so we can define a suitable scope.
Request a quoteWhat determines the cost
- Data sources, access permissions, workflow steps, connected systems and the cases requiring human review.
- Development and testing are separate from platform, hosting, AI usage where applicable and maintenance costs. Start with a small workflow before extending it.
FAQ
Before we begin.
A few useful answers to help define the right scope.
Can you process blurred scans?
We need to review samples. Some documents require rescanning or manual entry; we do not promise accurate recognition of every image or skip unreadable parts to make the output look complete.
How is this different from a document AI assistant?
A document assistant finds information to answer a question with supporting sources. This service extracts predefined fields into structured data and checks them before export.
Can the result be written to our existing software?
Only after confirming permissions, supported APIs or import methods, field mapping and approval conditions. Integration is a separate scope, not something assumed merely because a file can be read.
Does the example accept real files or run OCR?
No. It uses a fictional document and result, including one unclear field to demonstrate review. There is no document upload or request to an OCR or AI service.
How many samples do you need for a quote?
That depends on document variety. Start with redacted examples, a field list, expected volume and output requirements; we identify any further assessment needed before confirming the scope.
Document processing
Let’s define the work you need.
Share your goals, available material and preferred timing. We will clarify the work, deliverables and cost.